Meetings + Conferences

Our team knows how to plan events that motivate and inspire your audiences and develop branded event materials that support your goals.

As we’ve all learned, nothing replaces being there in person with customers and other stakeholders. Whether you’re planning a corporate meeting, sponsoring a conference, or participating in a trade show, you need to make the most of your investment. We’re experts at experiential design and have the skills and resources to help you build engaging, intriguing events that awaken the senses of attendees.

Putting on a great show is a team effort, and we’re serious when we say we play well with others. Whether you need a turnkey solution or just pieces of a larger event experience, Cobalt’s writers and designers are eager to join your ensemble cast of creators. We are connected to a network of fabricators, videographers, photographers and graphic recorders, so we can accommodate a range of in-person and virtual interactions.


Our Meetings + Conferences Services

Corporate Presentations

Cobalt has extensive experience developing presentations for senior leaders, team managers and other business storytellers at life science and science companies. We strive to understand the audience, the venue, the topic and the compelling throughlines of the story being told, and then we develop dynamic, engaging presentations.

Videos and Slideshows

Cobalt works across a variety of corporate functions to develop compelling in-booth video content that both motivates and educates. Our writers and content strategists develop full scripts and storyboards, then we collaborate with video production houses (yours or ours) for filming and post-production.

Workshop and Seminar Development

Great workshops aren’t born — they’re made, with careful planning and unrelenting focus on the needs of the audience. Cobalt strategists and writers can collaborate with your internal communicators and subject matter experts to develop full workshop curricula, including any support materials and facilitation guides.

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    Exhibit Materials

    Whether you’re exhibiting at a small show with a simple tabletop display or attracting a large crowd with a 20- by 30-foot booth, Cobalt can help you maximize your impact. Our designers have experience imagining and executing unique exhibit environments that will align with your meeting objectives and budget.

    Preshow Marketing

    A large life science conference features hundreds of exhibitors, so it’s critical to leverage preshow marketing to promote your exhibit experience, as well as any complementary activities. Cobalt can help you plan and execute all of your preshow marketing, from emails and banner ads to seat drops and postcards.

    Event Branding

    Consistency is critical if you want to elevate a user conference, training workshop or strategic planning meeting, which increases memorability of the content. Cobalt can help you brainstorm a meaningful theme, develop event-specific identifiers and graphics, and ensure all event elements create a coordinated brand experience.

    Promotional Items

    Researching the perfect giveaway can be one of the most time-consuming activities of event preparation and planning. Let Cobalt help you find the unusual and extraordinary — something that integrates with your event brand, generates buzz, and connects you to attendees even long after the event is over.

    Connect with Cobalt

    As a strategic communications agency serving life science and R&D-driven organizations, we specialize in highly technical markets where complex ideas and information must be conveyed with clarity. Our team includes writers, designers, strategists and content architects, all working together to help you reach — and engage — your internal and external audiences.

    Here’s how we can help you succeed with your next meeting, trade show or conference:

    We’re Efficient

    Planning for a major trade show balances blue-sky thinking with meticulous attention to detail. We begin each day with a production meeting to assess priorities and shift resources as needed. When coupled with our project management system (Workamajig if you’re curious), we always know where the trains are.

    We’re Transparent

    There are a number of unexpected detours on the way to a conference, so we know your tolerance for surprises is low. That’s why we keep you informed every step of the way. You’ll enjoy a single point of contact and will always know exactly where your project stands.

    We’re Creative

    Do you find yourself saying, “Been there, done-that” at a large show? The cure for the common backdrop is surprising — even breathtaking — creative. Don’t all creative agencies say they’re creative? Probably. But we think we can back it up with success stories large and small.

    We’re Affordable

    We’re not a New York City agency or a giant exhibit company. In fact, our nearest city is a small town. We strive to deliver high-impact, high-quality creative services that you can afford.

    Communicating complex ideas is hard. We make it easy.

    Have a project you would like to discuss?
    Please use the form on our Let’s Talk page.

    Please Stay in Touch

    Subject Matter Expert Interviews: How you can hold your own with SMEs and get the info you need.

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